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Administrative Coordinator, Full-Time
Saskatoon, Saskatchewan

Posted June 21, 2017

Position Summary

The Administrative Coordinator is accountable for ensuring overall organizational administrative effectiveness. The position supports each business unit by supervising administrative staff, planning, organizing and implementing administrative systems. At OKC, we want to work with people who embody Our Core Vision (Solving Tomorrow’s Problems Today in Optimized Mine Waste Management) and Values (Passionate, Smart and Clever, Positive, Thoughtful and Caring and Humble). Our Core Vision and Values will be used as the defining metric for our growth into the future.

Key Responsibilities

  • Supervise and coach current administrative staff.
  • Coordinate and plan administrative procedures and systems and devise ways to streamline processes.
  • Manage companywide travel arrangements.
  • Coordinate, standardize and manage meeting agendas and minutes companywide.
  • Record and distribute meeting agendas and minutes for high-level meetings.
  • Provide marketing administrative support.
  • Manage companywide IT issues by acting as a liaison between our IT Contractor and our staff.
  • Review client contracts to ensure they meet company standards.
  • Personal Assistant duties to the CEO – managing travel, schedules, deadlines, calendars, bookings, etc.
  • General administrative duties for managing head office including shipping and receiving, event planning, etc.

Knowledge, Skills and Competencies

  • Strong written and oral communication skills.
  • Detail-oriented.
  • Strong skills in the areas of time management, planning and organizing.
  • Demonstrate the ability to competently use initiative to resolve tasks or problems that arise.
  • Highly proficient in the use of Microsoft Office (Word, Outlook, Excel and PowerPoint).
  • General understanding of the roles of technical personnel and support required.

Qualifications and Experience

  • 5+ years’ experience in a similar role.
  • Experience working in mining or engineering consultancy.

Please e-mail your CV to Ms. Jessie VanVaals, Human Resources Coordinator, at